Políticas e governança arquivísticas no contexto da Universidade Federal da Bahia

Abstract

This research discusses archival policies and archival governance, associated with document management programs and their implications within the Federal University of Bahia (UFBA). These themes have been the subject of study and interest of researchers in the field of Archival Science, who dedicate themselves to analyzing them from the creation processes to permanent preservation, including the appropriate destination of documents, whether in conventional or digital format. We also sought to reflect on the preservation of a collective, institutional and/or individual memory, guaranteeing its enjoyment by future generations. Thus, this study aims to analyze archival policies and archival governance at the Federal University of Bahia. To this end, we surveyed institutional and national documents related to the topic, in addition to investigating current records of management practices adopted by UFBA units. The methodological approach adopted combines quantitative and qualitative techniques, with a descriptive focus, using applied and documentary research procedures. A bibliographical survey was also conducted to identify and select relevant archival literature. Data collection involved administering a semi-structured questionnaire to the directors of the academic units, as well as to senior managers, specifically those at the Reitoria, the Pró-Reitoria de Administração (Proad) and the Pró-Reitoria de Gestão de Pessoas (Prodep). Data analysis was conducted using document analysis and descriptive statistics. As a result, the urgent need to create and implement an institutional archives policy was identified, along with archival governance, document management tools, trained professionals, and an integrated archives system. Such measures are essential to strengthening UFBA’s organizational culture and ensuring the preservation of its documentary heritage.