A implantação da digitalização de documentos na Secretaria da Fazenda do Município de Salvador

Abstract

Over the years, the Department of Finance of the municipality of Salvador (SEFAZ) accumulated a large volume of documents, which ended up making the physical space a challenge, factors such as the lack of document management instruments, were decisive for the creation of an accumulated document mass (MDA). However, the modernization reached the agency in the form of the SEFAZ + Por Salvador strategic planning project, with one of the steps being the digitization service. Thus, the objective of this work is to analyze the aspects that impact the implementation of the digitalization of documents in the SEFAZ of the city of Salvador, to identify legal and technical aspects related to digitalization; to verify the perception of SEFAZ employees in the municipality of Salvador regarding the digitization of documents; map procedures, techniques and tools used in the digitalization of documents in the Treasury Department of the municipality of Salvador. The research is characterized as a case study directed to the SEFAZ universe of the city of Salvador, based on an exploratorydescriptive research, using the questionnaire data collection instruments and direct observation. The sample, corresponding to a total of three participants, with data analysis by the statistical method and tabulation in a spreadsheet and graphs, also used the bibliographical survey, using reliable sources of books, manuals, laws and articles from the database of some of the leading archivology and information science journals. Through the results, we can see a direction that points to clear language in scanning systems and easy and quick access to documents are valued, and employees recognize the importance of scanning, but have not received specific training on scanning and are unaware of the laws and norms related to digitization. It is concluded that the implementation of document scanning at SEFAZ in the city of Salvador impacts on opportunities for improvement and benefits, such as: training of employees, compliance with archival legislation, freeing up the physical space that would be used to store documents, enhancing security documents, make documents more accessible, and contributes to resource saving and preservation.